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In today’s heavy mobile workplace, remote access is not just a luxury, it’s a core part of how many organizations operate. Whether your team attends conferences, visits satellite offices, or meets with clients across the country, the ability to securely access data and tools from anywhere is critical to maintaining productivity.
But travel introduces new challenges. Logging into company systems from an unexpected location can trigger security blocks, flag accounts for suspicious activity, or even lock out legitimate users. That’s why Design Data uses geolocation filtering to restrict system access by geographic location. This added layer of security helps defend against unauthorized access and cyber threats originating from high-risk regions.
To keep operations running smoothly and securely during travel, we ask clients to notify us in advance of business-related travel that involves using company devices or accessing organizational systems.
Please note: This process is only necessary for work-related travel. However, if a team member plans to access business tools or use a company device during personal travel, it’s equally important to notify us.
To ensure seamless access and minimize security alerts, please share the following information with us at least one week before travel begins:
This information allows us to temporarily adjust our geolocation filters, apply suppression rules for expected activity, and ensure uninterrupted, secure access during the trip.
There are two simple ways to provide travel details:
Travel-related access issues are not just inconvenient—they can be costly.
Benefits of notifying your IT provider include:
Risks of not notifying IT:
According to a 2024 report by Cybersecurity Ventures, mobile employees are 3x more likely to be targeted by phishing or spoofing attacks while traveling, especially when using public or unfamiliar networks. Another study by IBM found that over 40% of security incidents involving remote access were linked to unregistered or unexpected device or location access.
When your team travels, your cybersecurity policies must travel with them. That’s why proactive communication with your IT partner isn’t just a courtesy—it’s a critical part of protecting your organization.
Your IT Team Is a Strategic Ally—Loop Them In
When it comes to cybersecurity, a little planning goes a long way. By simply notifying your IT team of upcoming travel, you help reduce risk, maintain seamless access, and avoid disruptions that can impact your mission or bottom line.
We’re here to support your team wherever work takes them.